Embedded Files
Inbox task for Workers to update their information
Configurable Local Fields
Enable workers to provide country-specific information within the Business Process Framework, automatically tailoring requests based on location in various Workday delivered processes in their preferred language. This replaces manual payroll data collection with a secure, digital, and fully integrated experience, enhancing accuracy, compliance, and efficiency.
Streamline local data collection with recognizable UX
Global organizations face a common challenge: capturing the right employee data for payroll and compliance across multiple countries—without slowing down operations or relying on manual workarounds.
Configurable Local Fields, built natively on Workday, solves this challenge. It allows you to collect country-specific data seamlessly within your existing Workday processes, ensuring accuracy, compliance, and efficiency at scale.
The result:
Lower costs by eliminating manual data collection
Higher accuracy through built-in validation and auditability
Improved employee experience with localized, multilingual forms
Faster compliance by standardizing data for reporting and integrations
With a rapid setup and no external dependencies, Configurable Local Fields empowers HR and Payroll leaders to focus less on chasing data and more on driving strategic impact.
Features
Configurable fields based on someones work country
Input validation and customizable error messages
Use picklists for proper data selection
Native business process for Enter Local Fields
Secure, flexible and auditable
Translations for pages and fields
Optional AI Powered translations using Google Gemeni (opt-in)
Manage the configuration set-up
Review the processes and data entered by the Worker
Benefits
Eliminate offline data collection for surrounding systems such as Payroll
High data accuracy and quality
Seamless user experience
Support for various sub-processes
Communication in the user's language
Information available in Reports and Integrations
Available via Built on Workday
Configurable Local Fields is natively Built on the Built on Workday platform and can be downloaded directly into your tenant. After configuration of security and the required fields you should be up and running in hours. Built on Workday offers unique benefits:
No Workday Extend license is needed
Configure the app to your needs
Receive instant updates to the app
App is running in your own tenant on the Workday platform
Data is secure and does not leave your tenant
Uses all the Workday available components, such as Pages, Business Process, Security, Tasks and Reports.
AI Agent for Translations
Allow Google Gemeni to automatically translate your configured fields.
Set-up your company profile to describe your communication style and the translations are generated how you would like to see it!
End to End integration into PECI
Fields and data that is entered using the Configurable Local Fields Business Process are available in PECI integration using Calculated Fields. This ensures an end-to-end direct integration with your local payroll vendor using the Workday delivered PECI integration template.
Extended description
Enhance your data collection process by defining the specific information you need from your workforce—beyond the standard data already captured. Many organizations still rely on emails or disconnected systems to gather local payroll details, leading to inefficiencies and compliance risks. Configurable Local Fields transforms this into a secure, digital, and fully integrated experience within Workday.
Incorporate the Enter Local Field business process into various Workday delivered BPs to create a seamless experience for new hires. Ensure payroll and other integrated systems always have the latest, validated information. Use RegEx validation to enforce data accuracy and prevent errors at the point of entry. Improve the user experience with clear, customizable error messages when incorrect information is provided.
HR and payroll teams can easily access and manage Local Fields for their designated workforce, ensuring compliance and accuracy. Since all entries occur within Workday’s Business Process Framework, every transaction is fully audited, cancellable, and rescindable, giving you complete control and flexibility.
By digitizing and integrating this process, you eliminate manual data collection, reduce errors, and improve efficiency—empowering your organization with a streamlined, compliant approach to managing country-specific workforce data.
Examples of common local fields
Netherlands: 30% Ruling, Loonheffingskorting, commuting distance
Belgium: Training credits, Social security contributions
Germany: Insurance type, Tax numbers
France: Health Insurance options, transportation types
United Kingdom: National Insurance Numbers, Student Loan repayment, pension auto-enrollment, PAYE
United States: Federal Insurances, Pre-tax deductions
Australia: Pension contribution, Tax numbers, Tax scale
How to get the app
There are a few easy steps that you need to do:
Validate you are a Workday HCM customer
Fill in the form below and we will get in touch
Get the formalities in place
Install the app in your Workday tenant via the Workday Developer Site (1 minute)
Follow the instructions in the Deployment Manual (30 minutes)
Enjoy your improved processes!
Book a demo
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